Pharmaceutical dossier

Verified 12 July 2024 - Directorate for Legal and Administrative Information (Prime Minister)

What is the pharmaceutical file? It is a free computer file created automatically, unless you object. It is consulted and supplied by your pharmacist. It lists the medicines you have been given, and the treatments and doses you are taking. The drugs on the record may have been prescribed by a doctor or purchased freely. We're giving you the regulations to know.

The pharmaceutical dossier shall in particular:

  • Secure drug delivery (physician, pharmacist, hospital) by minimizing the risk of drug interactions and redundant treatments
  • Ensuring coordination between healthcare professionals
  • Promote improved immunization coverage.

Please note

The pharmaceutical file should not be confused with My health space (shared medical record)), which is in particular a computerized and secure health booklet.

The pharmaceutical file is created automatically since april 5, 2023.

Warning  

If your pharmaceutical file has been created by April 5, 2023, the National Council of the Order of Pharmacists informs you individually

  • Maintaining his file

  • And his right to ask for closure.

This information is provided by e-mail or, failing that, by post.

6 weeks before opening your pharmaceutical file, the National Council of the Order of Pharmacists informs you by email:

  • The aims of this dossier
  • Of its content
  • Its operating procedures
  • Of its closure arrangements
  • How to oppose this openness.

FYI  

In the absence of an available email address or in case of failure to send the email, an information letter from the National Council of the Order of Pharmacists is delivered to you by a pharmacy pharmacist.

Yes, it is possible to oppose the opening of the pharmaceutical file.

The terms of opposition vary if you are an unanticipated minor or under guardianship.

Warning  

If you opposed the opening of the pharmaceutical file or if you have requested its closure by April 5, 2023, the National Council of the College of Pharmacists cannot automatically open a file to you for 3 years after your objection or closure.

Example: You requested the closure of your pharmaceutical file on November 15, 2022, the National Council of the College of Pharmacists cannot automatically open a file to you before November 15, 2025.

At the end of these 3 years, a pharmaceutical file can be opened automatically unless you object again.

General case

You can oppose the opening of your pharmaceutical file within 6 weeks after receiving the email from the National Council of the College of Pharmacists.

This email is sent to you before opening your file and explains the characteristics of this file.

FYI  

Alternatively, if you wish, you can immediately activate the opening of your pharmaceutical file without waiting for the 6-week period.

Without action on your part, your pharmaceutical file will be automatically opened at the end of the 6-week period.

You're an unemancipated minor

Your legal representative may object to the opening of your pharmaceutical file within 6 weeks after sending the email from the National Council of the Order of Pharmacists.

Please note

After opposing the opening of your pharmaceutical file, your legal representative can subsequently request the opening of your pharmaceutical file.

You're under guardianship

Your guardian may object to the opening of your pharmaceutical file within 6 weeks after sending the email from the National Council of the Order of Pharmacists.

Please note

After opposing the opening of your pharmaceutical file, your guardian can later request the opening of your pharmaceutical file.

This opposition may be made by mail or by post by sending this form.

FYI  

This form must be attached to:

  • Duplex photocopy of your ID
  • And, optionally, the double/double copy of your legal representative's ID.

In the case of minors or adults who are subject to a protective measure, the following must also be included:

  • Copy of the family booklet
  • Or a copy of the court decision granting all or part of parental authority
  • Or a copy of the court decision granting guardianship.

By email
Who shall I contact

  • National Council of the Order of Pharmacists (by email)

    By email

    contactdp@ordre.pharmacien.fr

By postal mail
Who shall I contact

  • National Council of the Order of Pharmacists (mailing address)

    National Council of the Order of Pharmacists

    Health Technologies Directorate

    4 Ruysdaël Avenue

    TSA 90014

    75379 PARIS CEDEX 08

If you object to the opening of your pharmaceutical file, the National Council of the College of Pharmacists informs you that it takes this objection into account. Your file will not be opened.

Reminder

You can at any time reconsider your decision to oppose the opening of your pharmaceutical file.

To do so, you must ask the National Council of the College of Pharmacists to open your file.

The contents of the pharmaceutical file vary if you are an unanticipated minor or under guardianship.

General case

The pharmaceutical dossier shall contain:

  • Data related to your identity (examples: name, first name, date and place of birth, social security number)
  • Information (e.g. characteristics, quantity) related to the medicines and vaccines you have been given with or without a prescription
  • The dates and arrangements for dispensing and prescribing medical treatment.

The data shall be kept for:

  • 5 years for biologic drugs
  • 23 years for vaccines
  • 3 years for other drugs.
You're an unemancipated minor

The pharmaceutical dossier shall contain:

  • Data related to your identity (examples: name, first name, date and place of birth, social security number)
  • Data relating to the identity of your legal representative and his/her contact details
  • Information (e.g. characteristics, quantity) related to the medicines and vaccines you have been given with or without a prescription
  • The dates and arrangements for dispensing and prescribing medical treatment.

The data shall be kept for:

  • 5 years for biologic drugs
  • 23 years for vaccines
  • 3 years for other drugs.
You're under guardianship

The pharmaceutical dossier shall contain:

  • Data related to your identity (examples: name, first name, date and place of birth, social security number)
  • Data about your guardian's identity and contact details
  • Information (e.g. characteristics, quantity) related to the medicines and vaccines you have been given with or without a prescription
  • The dates and arrangements for dispensing and prescribing medical treatment.

The data shall be kept for:

  • 5 years for biologic drugs
  • 23 years for vaccines
  • 3 years for other drugs.

You, your legal representative or your guardian can exercise your right of access to:

  • A health care practitioner (pharmacist, doctor in a health care facility, medical biologist). This right then relates to the data in the pharmaceutical file and the traces of the actions carried out in the pharmacy or establishment in which that professional practices
  • From the National Council of the College of Pharmacists. This right then relates to the data of the pharmaceutical dossier and all the traces of the actions (biological medicinal products, other medicinal products, vaccines).

The National Council of the Order of Pharmacists makes available a form to exercise this right.

This form can be sent by mail or by email.

Répondez aux questions successives et les réponses s’afficheront automatiquement

By email

Who shall I contact

  • National Council of the Order of Pharmacists

    By email

    contactdp@ordre.pharmacien.fr

By postal mail

Who shall I contact

  • National Council of the Order of Pharmacists (mailing address)

    National Council of the Order of Pharmacists

    Health Technologies Directorate

    4 Ruysdaël Avenue

    TSA 90014

    75379 PARIS CEDEX 08

The doctor who takes care of you in a health care facility and the biologist medical may consult your pharmaceutical file.

The same is true of the pharmacist. He is looking at your file:

  • To advise you when taking your medicines
  • To warn you about possible contraindications.

However, you can refuse to allow the healthcare professional (doctor, pharmacist, medical biologist) to consult or supply your pharmaceutical file at the time of your treatment. Just tell him. The health professional then informs the National Council of the College of Pharmacists.

Yes, you can refuse to allow the healthcare professional (doctor, pharmacist, medical biologist) to consult or supply your pharmaceutical file at the time of your treatment. Just tell him. The health professional then informs the National Council of the College of Pharmacists.

You, your legal representative or guardian can at any time ask the National Council of the College of Pharmacists to close your file.

The National Council of the Order of Pharmacists provides a form to exercise this right.

Reminder

You can request a pharmaceutical file again at any time.

Who can help me?

Find who can answer your questions in your region

  • Health Info Rights

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