How to keep your papers: paper or electronic?

Verified 13 October 2022 - Directorate for Legal and Administrative Information (Prime Minister)

It depends on whether the original document is in paper or in format electronics.

If the original document is in paper and has been passed on to you by post or hand-delivered, it is recommended to keep it in paper form.

Example :

Rent receipt, insurance contract, diploma.

Yes, if you scan (scan, photo) or photocopy one original paper document, the electronic/photocopied version has value only of copy.

However, even if a reliable copy can be used as evidence, the administration can always demand the presentation of the original document.

The shelf life varies by document type.

You can use a simulator to find out how long you need to keep a document.

If the original document is digital and has been passed on to you by email or made available on a website, it is advisable to keep it in numeric format.

Example :

Bank account statement, energy bill or internet access bill, tax notice.

Yes, if you print this document, the paper version a value only from copy.

The shelf life of a electronic document is identical to that of a paper document.

She varies depending on the type of document.

You can use a simulator to find out how long you need to keep a document.

FYI

one electronic writing to the same legal value only one paper writing if the signatory person is identified and if the document is established and preserved so that not be damaged. In practice, electronic signature identifies the person who signed the act.