The association organizes an event: party, demonstration, attic

Verified 10 January 2023 - Directorate for Legal and Administrative Information (Prime Minister)

You want to organize an associative event and you wonder how to proceed? Depending on the intended event, you must make an application and/or declaration of authorization. You should also consider insuring for the relevant event. It is also necessary to provide for the financial conditions of the event. We give you the information you need to know.

You must make a declaration and/or request authorization if you are in one of the following cases:

You're organizing a protest, a parade or a rally on the street
You're organizing a public sporting event
You want play music at a protest
You want keep a bar or bar
You hire an employee through the Associative Employment Check (CEA) or occasionally one or more intermittents of the show via the one-stop shop for the occasional show (Guso)

You must perform specific measures if you are organizing any of the following activities:

Lottery, raffle or lottery
Selling (or open-air or open-air)
Accommodation of minors without their parents

You can find financing in a number of ways:

By asking for a fee from those who wish to go to your event

Using the general budget of the association
By making a call for donations
In applying for a grant to an administration (town hall, departmental or regional council, etc.), a public establishment or another body responsible for the management of an administrative public service
Asking volunteers to waive reimbursement of their expenses against a tax advantage (donation tax reduction)

You must subscribe to all insurance guarantees useful to cover any damage and accidents that may occur during the event.

In most cases, demonstrations are the subject of a specific contract. They are not covered by the association's usual insurance contract.

Warning

you need to check the conditions under which you are going use or lend your vehicle if you use it as part of the event. In this case, you will have to check with your insurer that this use is covered by your contract.

You should inquire about problems with criminal liability of associations and their directors.