What is the purpose of registering condominiums?

Verified 12 April 2024 - Directorate for Legal and Administrative Information (Prime Minister)

The registration of the condominium allows the trustee to prepare each year the summary record of the condominium. It also provides access to statistics and a directory of condominiums. Failure to register or update data shall lead to penalties.

The registration requirement applies to any immovable that is wholly or partly intended for residential use.

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General case

The registration of the condominium on the register shall be made by the condominium trustee.

Creation of the co-ownership

It is the notary who registers the condominium on the register.

Co-ownership without trustee

It's the interim administrator register the condominium on the register.

Co-ownership in difficulty (for example, in case of unpaid charges)

It's the ad hoc trustee register the condominium on the register.

The person doing the procedure is designated as the teledeclarant.

The teleregistrant must create an account on the website of the national register of condominiums:

Create an account to register a condominium

Certain information must be entered in the register when the existing condominium is first registered or when the condominium is first purchased or sold. co-ownership lot(s).

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Initial registration of an existing condominium

Upon registration, the remote registrant shall provide the following information:

  • Identification data of the syndicate of co-owners (name, address, date of formation of the condominium, number and nature of condominium lots, name of the trustee)
  • Financial situation of the condominium
  • Technical characteristics of buildings constituting the co-ownership, in particular those provided for in compulsory diagnosis
  • Information on any difficulties within the condominium (appointment of an ad hoc trustee or provisional administrator, existence of safeguard measures or health orderand implementation of identification and support measures by the prefect or mayor in the event of a condominium in difficulty)
  • Information about the existence of a lodging of a complaint or conviction the offense of subjecting a person (whose vulnerability or dependency is apparent or known to the perpetrator) to working or living conditions incompatible with human dignity. The same shall apply in the case of a refusal by the lessor to establish a suitable lease or a refusal to authorize the rental of a dwelling which does not comply with the requirements of decency, if the liquidator is aware of this.

Initial Registration of Condominium Property

At the time of registration, the notary must indicate the identification data of the syndicate of co-owners on the register (name, address, date of establishment of the syndicate of co-owners, number and nature of the lots of co-ownership, name of the liquidator).

If known, he must also mention the following data:

  • Financial situation of the condominium
  • Technical characteristics of buildings constituting the co-ownership, in particular those provided for in compulsory diagnosis

These steps must be taken at the same time as the formalities for publication of the co-ownership rules and the division descriptive state identifying each co-ownership lot.

Sale of condominium lot(s)

The notary registers on the register at the time of the sale of condominium lot(s).

Annual update

The trustee or administrator or the ad hoc representative must update the information on the register. This update has to be done every year.

The financial data must be updated within 2 months of the general meeting at which the accounts for the financial year ended were approved.

If the content of other information changes, it is updated at the same time as the financial data, i.e. within 2 months of the meeting.

Update for special events

The events leading to the disappearance of the co-owner's trade union must also be updated by the liquidator or the ad hoc administrator or representative.

Example :

Division of a building resulting in the creation of a secondary trade union.

The registration process of the condominium and the annual update of the information concerning it with the register are free.

In the absence of registration of the condominium, the Anah or a co-owner or any person with an interest in acting may give formal notice by registered letter with notice of receipt the trustee to register the joint ownership.

If the trustee does not register the condominium within 1 month of the formal notice, the Anah may apply a penalty payment up to €20 by condominium lot and by week of delay.

Its amount may not be invoiced by the liquidator to the joint owners, unless the liquidator is not remunerated for the exercise of his mandate.

FYI  

the absence of registration or updating of the declared data prevents the syndicate of co-owners from benefiting from certain subsidies (e.g. Anah aid, zero-interest eco-loan).

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