Who has to get a foreigner tourist to fill out an individual police form?

Verified 22 January 2025 - Directorate for Legal and Administrative Information (Prime Minister)

Which accommodation and rentals are concerned?

Anyone renting (whether professionally or not) tourist accommodation at a customer of foreign nationality must have it fill out a individual police record.

The renter must therefore have this form filled in for all tourists who are nationals of European Union countries.

The tourist accommodation the following are concerned:

  • Hotel
  • Holiday village or family home
  • Residence or Residential Tourist Village
  • Furnished tourist goods
  • Country cottage
  • Bed & Breakfast
  • Campground or caravan (or other developed grounds).

Rentals of bare (unfurnished) premises are not covered by this obligation.

What is the individual police record?

The foreigner customer must complete and sign the police record as soon as arrival.

The individual police record shall include the following information concerning the customer:

  • Surname and forenames
  • Date and place of birth
  • Nationality
  • Usual home
  • Mobile phone number and email address (email address)
  • Date of arrival at the tourist accommodation and expected departure date.

FYI  

Information about a child under the age of 15 may be included on the card of an accompanying adult.

To whom and how can the individual police record be transmitted?

The renter must keep the individual police record for 6 months.

The transmission from the card to the police or gendarmerie is not systematic. The landlord must forward it only if the police or gendarmerie services require it.

The police or gendarmerie services can ask for the foreigner tourist card only for one of the 3 motives following:

  • Prevention of disturbances to public order
  • Judicial Inquiry
  • Research in the interest of people.

The transmission of the card to the police or gendarmerie services may be effected by electronic means (mail in particular).

Please refer to the model individual police statement proposed by the ministry of the interior:

Template for individual font card

FYI  

The renter must not pass on the foreigner client's information to anyone other than the police or gendarmerie.

The customer must be informed of his right of access to the information concerning him and of his right to rectify it.

Please note

If the customer foreigners refuse to complete or sign the individual police record, the landlord has the right to refuse the rental of the tourist accommodation.