Synthetic sheet of the condominium

Verified 16 February 2022 - Directorate for Legal and Administrative Information (Prime Minister)

The summary sheet is a document that informs the co-owners about the functioning of the co-ownership and the state of the building. This document is required in all condominiums. It must be carried out by the condominium trustee. The trustee must update it every year. Penalties are provided for if the trustee does not comply with these obligations.

The summary sheet is a document that informs the co-owners about the functioning of the co-ownership and the state of the building.

This document is required in all condominiums.

The summary sheet must be produced by the condominium trustee.

This form must be dated and include the name and signature of the trustee and his stamp.

FYI  

the summary sheet can be extracted from the national register of condominiums.

The summary sheet must contain certain information.

Identification of co-ownership, trustee or interim administrator

  • User name and address of condominium pool
  • Address(es) of the building(s) (if different from that of the syndicate of co-owners)
  • Number registration of the joint ownership and date of its last update
  • Date of establishment of the co-ownership rules and establishment identifier number (Siret: titleContent) of the condominium pool
  • Name, first name and address of the legal representative of the condominium (condominium trustee or ad hoc administrator) and Siret
  • Intervention framework of the legal representative (mandate of joint-ownership trustee or mission of the ad hoc administrator)

Legal organization of co-ownership

The summary sheet must indicate the nature of the trade union (principal/secondary).

In the case of a secondary trade union, the certificate must also specify the registration number in the national register of condominiums of the main trade union.

Technical characteristics of the condominium

  • Total number of condominium lots listed in the co-ownership regulation, specifying their use (home, business, office)
  • Number of buildings and construction period

Facilities of the condominium

  • Type of heating and, for non-urban collective heating (partial or total), type of energy used
  • Number of lifts

Financial characteristics of the condominium

The summary sheet shall specify certain elements which differ according to the date of the accounting year of the condominium.

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1st accounting year (accounts not yet approved at general meeting)

The summary sheet must mention the start and end dates of the accounting year.

Closed accounting period (accounts approved by the general meeting)

The summary sheet shall contain the following information:

  • Start and end dates of the accounting year and date of the general meeting that approved the accounts
  • Expense amount for current and exceptional operations
  • Vendor debt amount
  • Amount of unpaid debts and number of co-owner debtors whose debt exceeds €300
  • Amount of works fund

The trustee must update the summary sheet every year.

The update has to be done within 2 months that follow the notification of the minutes of the general meeting during which the accounts for the closed accounting year were approved.

The summary sheet can be consulted by co-owner.

The request must be made to the trustee by all means.

The trustee has 1 month to make this card available to the co-owner who requests it.

If the certificate is not transmitted within this period, a penalty of €15 per day of delay is deducted from the trustee's annual lump sum.

Please note

during the sale of a condominium lot, a copy of the summary sheet must be annexed to the promise to sell or the bill of sale.

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