Changes in the administration of a combination
Verified 05 November 2024 - Directorate for Legal and Administrative Information (Prime Minister)
Have there been any changes in the administration of the association (e.g. new officers, change of address of the head office)? We present the steps to be taken by the leaders. The rules differ if the association is located in Alsace-Moselle.
General case
The leaders of the association shall declare, in the 3 months, to the Registry of Associations of head office department, the changes which relate to the following subjects:
- Change in the list of leaders
- Change of management address (if different from the head office address)
- Opening or closing of an establishment
- Acquisition or alienation premises for the administration and performance of the activity
- New composition of a union or federation (membership or withdrawal of a member association).
These changes are not enforceable against third parties from the day on which they are declared to the Registry of Associations.
The declaration is made on the internet, by post or on site (it is advisable to inquire in advance about the opening hours). It must be carried out by one of the directors or by a person authorized to do so.
A copy of the deliberations shall be attached to the statement.
Where the action is carried out by a mandated person, the mandate bearing the signature of a manager must be attached to the declaration.
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Change of leadership
The statutes of the association may provide for the following:
- That officers be appointed on a regular basis: each calendar yearon each anniversary of the establishment of the association
- That the same person may serve the same or different terms of office for several years in a row
However, when new leaders are appointed, their surnames, first names, profession, domicile, nationality and position must be declared in the prefecture.
The declaration must be made on the Internet, by post or on the spot, by officers who have been appointed (and not by those who have ceased to perform their duties). A consolidated (i.e. final) and up-to-date list of the management team should be attached to the statement.
The administration shall issue a declaration receipt. Incumbent officers may present it to third parties to justify their duties.
On the Internet
On-site or by mail
Change of management address
Any change in the management address, when different from the address of the registered office, must be declared in the prefecture.
The management address is the address at which the administrative offices of the association are located. It's not necessarily the same as the head office where the officers are located.
The management address is used by the prefecture, the Directorate of Legal and Administrative Information (Dila) or any other administration to contact one of the persons in charge of the administration of the association.
The change of management address shall be made either on the Internet or at the Registry of the associations of the head office department.
On the Internet
On-site or by mail
Opening or closing of an establishment
You can file your return either online, by mail or on site (on free paper).
On the Internet
On-site or by mail
Change in assets
In the case of an acquisition of real estate, the price and a descriptive statement of the property must be attached to your declaration.
In case disposal, the price of the property duty be attached to your return.
This can be done on the Internet, by mail or on site.
On the Internet
On-site or by mail
New composition of a union or federation
An up-to-date list of the amended composition of the union or federation of associations duty be transmitted following each new accession or withdrawal or after each general meeting.
The declaration may be made on the Internet, by post or on the spot.
On the Internet
On-site or by mail
Failure to report shall result in a fine of up to €1,500 (€3,000 in case of recurrence).
Warning
if the association is also registered in the SIRENE register, any change in the name, purpose, address of the seat or establishments (opening or closing) must be reported to INSEE.
Alsace-Moselle
A change of direction or address of the seat involving a change of competent court duty be declared for registration in the register of associations.
The directors of the association must declare any change in the composition of the management at the registry of the court in whose jurisdiction the registered office is located, for entry in the register of associations.
The declaration must be made even if the directors are reappointed.
The declaration must be made by a director of the association. It can be done online or on free paper.
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Online
The declaration must be made using the following online service:
Creation, modification or dissolution of an association in Alsace-Moselle
A receipt will be sent to the email address indicated in the online service.
On free paper
The declaration shall be made on free paper. It is signed by the signatories of the statutes. It shall indicate the name (if any, the initials), the subject and address of the registered office or the domicile of the association.
The minutes of the general meeting and the list of members of the management must be submitted to the court. The list of leaders must include their surnames, forenames, domicile, nationality, date and place of birth and office.
When the file is complete, the court registry issues a receipt of the declaration within 5 days. This document must be retained.
Failure to report shall result in a fine of up to €10,000.
Warning
If the association is also registered in the SIRENE register, any change in the name, purpose, address of the seat or establishments (opening or closing) must be reported to INSEE.
Any amendment to the statutes duty be entered in the register of associations.
The change must be declared by a member of the management of the association. It may be carried out online or on free paper at the registry of the court in whose jurisdiction the registered office is located:
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Online
The declaration must be made using the following online service:
Creation, modification or dissolution of an association in Alsace-Moselle
A receipt will be sent to the email address indicated in the online service.
On free paper
The original and a copy of the amendment decision must be attached to your return. These documents must be submitted to the court.
The original of the statutes shall be marked with the entry in the register of associations. The document is then returned to you.
The court shall keep the copy.
The Registrar shall issue a receipt for the declaration within five days.
Failure to report shall result in a fine of up to €10,000.
Warning
If the association is also registered in the SIRENE register, any change in the name, purpose, address of the seat or establishments (opening or closing) must be reported to INSEE.
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For information
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Directorate of Legal and Administrative Information (Dila) - Associations
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