Changes in the administration of a combination
Verified 01 January 2023 - Directorate of Legal and Administrative Information (Prime Minister), Ministry for Associative Life
There have been changes in the administration of your association (management, address of the head office, etc.) and you are wondering what you should do. We guide you in your efforts. Be aware that the rules differ if your association is located in Alsace-Moselle.
General case
As an association, you must declare to the prefecture the changes that have occurred in your administration. This may involve a change of management, address of its registered office, number of establishments, etc., or, in the case of a union or federation, the accession or withdrawal of a member association.
You must declare, in the 3 months, to the Registry of Associations of department of your head office, the changes which relate to the following subjects:
- Change in the list of leaders
- Change of management address (if different from the head office address)
- Opening or closing of an establishment
- Acquisition or alienation premises for the administration and performance of the activity
- New composition of a union or federation (membership or withdrawal of a member association).
These changes are not enforceable against third parties from the day on which they are declared to the Registry of Associations.
The declaration is made online, by post or on site (it is advisable to inquire in advance about opening hours). It shall be carried out by one of the directors or by a person authorized to act.
A copy of the deliberations shall be attached to the statement.
Where the action is carried out by a mandated person, the mandate bearing the signature of a manager must be attached to the declaration.
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Change of leadership
Your statuses may include the following:
- That the officers be appointed on a regular basis: each calendar year, on each anniversary of the incorporation of the association
- That the same person may serve the same or different terms of office for several years in a row
However, when new leaders are appointed, their surnames, first names, profession, domicile, nationality and position must be declared in the prefecture.
The declaration must be made online, by post or on the spot, by officers who have been appointed (and not by those who have ceased to perform their duties). A consolidated (final) and up-to-date list of the management team must be attached to the statement.
The administration shall issue a declaration receipt which the current directors may present to third parties (persons outside the association) to justify their duties.
On-site or by mail
Change of management address
Any change in the management address, when different from your address of the registered office, must be declared in the prefecture.
The management address is the address at which your administrative offices are located. It's not necessarily the same as your head office where the executives are.
The management address is used by the prefecture, the Directorate of Legal and Administrative Information (Dila) or any other administration to contact one of the persons in charge of the administration of the association.
The change of management address is to be carried out either online or at the registry of associations of the head office department.
On-site or by mail
Opening or closing of an establishment
You can file your return either online, by mail or on-site (on free paper).
On-site or by mail
Change in assets
In the case of an acquisition of real estate, the price and a descriptive statement of the property must be attached to your declaration.
In case disposal, the price of the property duty be attached to your return.
This can be done online, by mail or on site.
On or by mail
New composition of a union or federation
An up-to-date list of the amended composition of the union or federation of associations duty be transmitted following each new accession or withdrawal or after each general meeting.
The declaration can be made online, by mail or on site.
On-site or by mail
Failure to report shall result in a fine of up to €1,500 (€3,000 in case of recurrence).
Warning
if your association is also registered in the SIRENE register, any change in the name, purpose, address of the registered office or establishments (opening or closing) must be reported to INSEE.
Alsace-Moselle
A change of direction or address of the seat involving a change of competent court duty be declared for registration in the register of associations.
You must declare any change in the composition of your directorate to the registry of the court in whose jurisdiction your registered office is located, for registration in the register of associations.
The declaration must be made even if the directors are reappointed.
The declaration shall be made on free paper. It is signed by the signatories of the statutes. It shall indicate the name (if any, the initials), the subject and address of the registered office or the domicile of the association.
The declaration shall be made by a director of the association.
The minutes of the general meeting and the list of members of the management must be submitted to the court. The list of leaders must include their surnames, forenames, domicile, nationality, date and place of birth and office.
Who shall I contact
When the file is complete, the court registry issues you a receipt of the declaration within 5 days. This document is useful in your efforts and you must keep it.
Failure to report shall result in a fine of up to €10,000.
Warning
if your association is also registered in the SIRENE register, any change in the name, purpose, address of the seat or establishments (opening or closing) must be reported to INSEE
Any amendment to the statutes duty be entered in the register of associations.
The amendment must be declared by a member of the management of the association at the registry of the court in whose jurisdiction your registered office is located.
The original and a copy of the amendment decision must be attached to your return.
The original of the statutes returned to you shall be marked with the entry in the register of associations.
The court shall keep the copy.
Who shall I contact
The clerk will issue you a receipt of the declaration within 5 days.
Failure to report shall result in a fine of up to €10,000.
Warning
if your association is also registered in the SIRENE register, any change in the name, purpose, address of the registered office or establishments (opening or closing) must be reported to INSEE.
Who can help me?
Find who can answer your questions in your region
For information
Resource point for associative lifeTo inquire about the conditions for publishing an official announcement or annual accounts to the JOAFE or for any problems related to the invoice
Directorate of Legal and Administrative Information (Dila) - Associations
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01 40 58 77 56 (choice 2)
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