Transfer of an official
Verified 06 February 2024 - Directorate for Legal and Administrative Information (Prime Minister)
You are permanent official and want to change jobs? The mutation allows you to change jobs in your home public service without changing body or framework of uses, and without changing grade, or seniority. The rules differ depending on whether you are in the State Public Service (EPF), the Territorial Public Service (FPT) or the Hospital Public Service (FPH). We present you the rules of transfer.
EPF
In the state civil service, you can transfer to applicant on a vacancy and by responding to a job offer.
But the transfer can also take place, within the same ministerial department, within the framework of a periodic table of mutation, i.e. within the of movement organized by the administration.
Bodies for which the administration draws up periodic tables of mutation shall be established by decree.
You can only mutate if you are permanent official.
As a public servant, you can perform the functions appropriate to your grade in the following departments:
- Central services, decentralized services and services under national jurisdiction of the department managing your body
- Public institutions under the supervision of the managing ministry of your body
- Services of another department (central services, decentralized services or services under national jurisdiction)
- Public establishments under the supervision of another ministry
- Services of independent administrative authorities
Accessible public institutions include:
- Public Administrative Establishments (EPA)
- Public Scientific, Cultural and Professional Institutions (EPSCP)
- Local public educational institutions (EPLE)
- Public industrial and commercial establishments (EPICs) provided that such establishments may employ civil servants
Job vacancies in the State civil service are advertised internally within the services and/or on the public service portal on a dedicated area called Choosing the public service.
Choose Public Service - Public Service Job Offers
Job offers can also be posted on private websites.
What are the priority changes?
The administration shall make transfers of officials taking into account the needs of the service.
It shall have the power to assess individual situations and service requirements having regard to the interests of the service or any other ground of general interest.
To the fullest extent consistent with the proper functioning of the service, assignments shall take into account requests made by staff members and their family situation.
One transfer priority shall be granted to State officials in one of the following situations:
- Staff member separated from his spouse for professional reasons
- Official separated for professional reasons from his partner Civil partnerships: titleContent if he provides evidence that they are subject to the common income tax obligation
- Officials recognized as disabled
- Staff member with at least 5 years (at least 7 years for a police officer) of continuous service in a sensitive urban area
- An official who has demonstrated the center of his material and moral interests in a overseas collectivity or New Caledonia
- Official, including those of another administration, whose post is terminated and who cannot be reassigned to a post corresponding to his grade in his service
The administration may define additional criteria for the selection of candidates within the framework of its management guidelines.
These criteria must be made known to the staff.
In particular, the administration may give priority to the following officials:
- Staff member who has served for a minimum period in a geographical area with particular recruitment difficulties. In this case, the administration shall determine the area or areas concerned and the minimum length of service required to benefit from this priority
- Official caregiver
As part of its management guidelines, the administration may also define additional priority criteria in order to distinguish between transfer requests.
The administration may fix minimum and maximum periods of occupation of certain posts in particular to take account of the following:
- Particular recruitment difficulties
- Continuity of service and skill retention requirements
- Career diversification objectives
- Challenges in preventing the risks of professional wear and tear associated with the particular conditions for the exercise of certain functions
- Issues relating to the prevention of ethical risks
These minimum and maximum periods of use may be applied in certain geographical areas only.
These minimum and maximum periods of employment, the types of employment and the geographical areas concerned shall be fixed by ministerial decree.
The minimum period required may not exceed 5 years and the maximum period may not be less than 5 years.
However, for jobs in the State network abroad, the maximum duration may be less than 5 years.
The administration may decide not to respect the minimum or maximum duration, in the interest of the service or, in the case of the minimum duration, to take into account the personal or family situation of an official.
If you are in a job with a minimum or maximum duration, you can apply for support to carry out your mobility project.
What are the conditions for accepting the transfer?
When your transfer request has been accepted by your host administration, your home administration can only oppose your departure because of the operational requirements.
Your home administration must demonstrate that your presence is essential to ensure the continuity of the service.
Your mutation is pronounced by your host administration.
It shall take effect maximum 3 months after the date of your transfer request unless your home and host administrations agree on an earlier date.
Lack of response from your original administration during the 2 months following the date of receipt of your request for transfer shall be deemed acceptance.
Your special status may provide for a longer notice period at three months, up to a maximum of six months.
Your special status may also provide for a minimum period of service with the administration to which you have been assigned for the 1re once after your appointment in your body.
How do I request a transfer?
You must apply to your home administration for a transfer in accordance with the rules in force in your administration.
You must also apply for a transfer to your host administration.
A sample letter is available:
Request for transfer of an official
Your transfer order is issued by your host administration and your home administration issues a removal order.
The administration shall make transfers of officials taking into account the needs of the service.
It shall have the power to assess individual situations and service requirements having regard to the interests of the service or any other ground of general interest.
To the fullest extent consistent with the proper functioning of the service, assignments shall take into account requests made by staff members and their family situation.
One transfer priority shall be granted to State officials in one of the following situations:
- Staff member separated from his spouse for professional reasons
- Official separated for professional reasons from his partner Civil partnerships: titleContent if he provides evidence that they are subject to the common income tax obligation
- Officials recognized as disabled
- Staff member with at least 5 years (at least 7 years for a police officer) of continuous service in a sensitive urban area
- An official who has demonstrated the center of his material and moral interests in a overseas collectivity or New Caledonia
- Official, including those of another administration, whose post is terminated and who cannot be reassigned to a post corresponding to his grade in his service
The special status of certain bodies may provide for other priority criteria.
Example :
The special status of school teachers provides that the following priority criteria are also taken into account:
- Request for reconciliation with the holder of joint parental authority of a child
- Staff assigned to a territory or an area with particular recruitment difficulties
- Agent assigned to job deleted due to school card change
- Repetition and seniority of the same transfer request
- Experience and career path of the official
Finally, the administration may also define additional criteria selection of candidates in the framework of its management guidelines.
These criteria must be made known to the staff.
In particular, the administration may give priority to the following officials:
- Staff member who has served for a minimum period in a geographical area with particular recruitment difficulties. In this case, the administration shall determine the geographical area(s) concerned and the minimum length of service required to benefit from this priority
- Official caregiver
As part of its management guidelines, the administration may also define additional priority criteria in order to distinguish between transfer requests.
Applications for transfer shall be classified on the basis of a scale made public.
The use of the scale was a preparatory measure and did not replace consideration of the individual situation of staff members.
The administration may also set minimum and maximum periods of occupation of certain posts in particular to take account of the following:
- Particular recruitment difficulties
- Continuity of service and skill retention requirements
- Career diversification objectives
- Challenges in preventing the risks of professional wear and tear associated with the particular conditions for the exercise of certain functions
- Issues relating to the prevention of ethical risks
These minimum and maximum periods of use may be applied in certain geographical areas only.
These minimum and maximum periods of employment, the types of employment and the geographical areas concerned shall be fixed by ministerial decree.
The minimum period required may not exceed 5 years and the maximum period may not be less than 5 years.
The administration may decide not to respect the minimum or maximum period laid down, in the interests of the service or, in the case of the minimum period, to take account of an official's personal or family situation.
If you are in a job with a minimum or maximum duration, you can apply for support to carry out your mobility project.
FPT
You can only mutate if you are permanent official.
What is an internal mutation?
Internal transfer is a change of assignment within the same employing community or territorial institution.
The internal transfer takes place at your request or at the initiative of the administration according to the interests of the service or any other reason of general interest.
What is an external mutation?
The external transfer consists of a change in the employer's community or establishment.
The external transfer takes place at your request.
How to find job offers?
Job vacancies in the territorial civil service can be posted on the following websites:
- Websites of local authorities and establishments
- Territorial Public Service Management Centers and the NPTFC Employment Portal
- Choose the public service.
- Private websites
What are the priority changes?
The administration shall make transfers of officials taking into account the needs of the service.
It shall have the power to assess individual situations and service requirements.
Requests for transfer by officials in one of the following situations shall be considered as a matter of priority:
- Staff member separated from his spouse for professional reasons
- Official separated for professional reasons from his partner Civil partnerships: titleContent
- Official caregiver
- Officials recognized as disabled
What are the conditions for accepting the transfer?
In the event of a request for an external transfer, your home community can only oppose your request for a transfer because of the operational requirements.
Your home community must demonstrate that your presence is essential to the continuity of the service.
Your mutation is pronounced by the host territorial authority.
It shall take effect maximum 3 months after the date of your transfer request unless your home and host communities agree on an earlier date.
The lack of response from your home community during the 2 months following the date of receipt of your request for transfer shall be deemed acceptance.
How do I request a transfer?
You must apply for a transfer to your home community by enclosing a copy of the letter from your host community indicating that they are willing to recruit you.
You must also apply to your host community for a transfer.
A sample letter is available:
Request for transfer of an official
Your transfer order is issued by your host community and your home community issues a removal order.
FYI
If you mutate within 3 years of your tenure, your host community must pay your home community an allowance.
FPH
You can only mutate if you are permanent official.
What is an internal mutation?
The internal transfer shall consist of a change of assignment within the same employing establishment.
The internal transfer takes place at your request or at the initiative of the administration according to the interests of the service or any other reason of general interest.
What is an external mutation?
The external transfer consists of a change of employer establishment.
The external transfer takes place at your request.
How to find job offers?
Job offers for the hospital public service are posted on the following sites:
- Health facility websites
Site of the Hospital Federation of France - Choose the public service.
- Private websites
What are the priority changes?
If the operation of the service so permits, requests for transfer by officials in one of the following situations shall be considered as a matter of priority:
- Staff member separated from his spouse for professional reasons
- Official separated for professional reasons from his partner Civil partnerships: titleContent
- Official caregiver
- Officials recognized as disabled
What are the conditions for accepting the transfer?
In the event of an external transfer, your home institution can only oppose your request for a transfer because of the operational requirements.
Your home institution must demonstrate that your presence is essential to ensure the continuity of the service.
Your mutation is pronounced by your host institution.
It shall take effect maximum 3 months after the date of your request for transfer unless your home and host institutions agree on an earlier date.
Lack of response from your home institution during the 2 months following the date of receipt of your request for transfer shall be deemed acceptance.
How do I request a transfer?
You must submit a request for transfer to your home institution, including a copy of the letter from your host institution stating that it wishes to recruit you.
In practice, you have to resign from your home institution and indicate your intention to transfer to another institution that is recruiting you.
A sample letter is available:
General provisions on conditions of access to public posts
Provision applicable in the hospital civil service
Articles L511-3
Transfer in EPF and FPT
Priorities in case of insufficient possibilities of transfer
Document template
National Federation of Territorial Public Service Management Centers (FNCDG)
Hospital Federation of France
Ministry of Public Service